The Department of Management Services is responsible for the administration, management, and control of the financial aspects of the city. The City Assessor's Office, City Treasurer's Office, Budget & Accounting, Purchasing, and Retirement Administration are all divisions of Management Services.
Budget, Accounting, and Finance
The Budget, Accounting, and Finance Divisions are responsible for the administration and control of the City's various financial operations, ensuring the securing and proper disbursement of funds in accordance with budgetary and legal requirements. Accounts payable, payroll, pension, and other financial statement information can be obtained from these divisions.
The Budgeting Division coordinates preparation of the annual city budget before it is reviewed by the City Manager and presented to the City Commission for final adoption. The city's fiscal year begins on January 1 and ends on the following December 31. Adopted Budgets for the current and recent years are available here.
A Comprehensive Annual Financial Report (CAFR) is also prepared each year that integrates the city's year-end audited financial position and results with detailed statistical and operational information. The CAFR is available about six months following the end of each fiscal year. More information about this report can be found in the pdf CAFR Guide (127 KB) . Note: Information in the CAFR has not been updated for developments subsequent to the date of the independent auditor's report (found on pages 1-2 of the CAFR).
Audited financial statements are also available for the Downtown Development Authority, Economic Development Corporation, Employees' Retirement System, Metro Transit, Other Post-Employment Benefits Trust Fund, the Perpetual Care Fund, and folder Single Audit Statements (Schedule of Federal Awards) .
Indirect costs provided by central service departments (such as human resources, purchasing, finance, legal services, and other services that benefit other City departments) are allocated according to a Cost Allocation Plan. These plans identify division and department indirect costs and calculate the corresponding rates if necessary. You can view Cost Allocation Plans here.
The City Assessor's Office is responsible for performing and maintaining property assessments for the equitable distribution of the property tax burden under the law. The office compiles special assessment rolls, administers the Board of Review, and maintains ownership records for the City for both real and personal property. The Assessor's Office also maintains property descriptions and maps for taxing purposes and provides the City Treasurer with taxable value for all City properties. These values are used to calculate annual tax bills.
The City Treasurer's Office is responsible for the collection and deposit of funds due to the City, and the management and prudent investment of idle funds. Residents can pay water & sewer bills, start & stop water service, pay current property tax bills, pay delinquent personal property taxes, pay miscellaneous invoices due to the City, and obtain City tax certificate in order to record deeds & land contracts at the Treasurer's Office.
The Purchasing Division provides assistance to City divisions for the cost effective and efficient procurement of goods and services as well as the disposition of surplus property. This division is responsible for the coordination of special programs such as outreach to minority and women business enterprises, prevailing wage compliance, vendor relations, auctions of surplus property, and state cooperative purchasing.
The City's retirement system consists of a defined benefit pension plan and a defined contribution deferred compensation plan (also called a 457 plan).The pension plan is responsible for providing retirement allowances for eligible employees.
The pension plan's objective is to accumulate a pool of assets sufficient to meet the obligations of the system at the lowest possible cost to the City. The deferred compensation plan's objective is to enhance the retirement benefit for retired employees by means of wage/salary deferrals and investments under Section 457 of the Internal Revenue Code.
Summary Annual Reports, Employees Retirement System Annual Actuarial Valuation Reports, Retiree Postretirement Welfare Benefits (OPEB) Plan Annual Actuarial Valuation Reports, folder Employees Retirement System GASB 67 and 68 Reports , folder Postretirement Welfare Benefits (OPEB) Plan GASB 74 and 75 Reports , and Local Government Retirement System Annual Report (Form 5572) are also available.
For current retirees, direct deposit and change of address forms and the 2018 Pension Handbook are available folder here .
City, Village, and Township Revenue Sharing Program
The City of Kalamazoo participates in the State of Michigan's City, Village, and Township Revenue Sharing (CVTRS) Program. The program requires certain documents to be made available for review by the community. These documents (in addition to past documents prepared as part of the Economic Vitality Incentive Program) are available for review here.